What is Syntex?

Data Overload

We have a data problem. Your organization likely struggles with managing data, understanding where it resides and who has access to it. Here’s some context:

• 1.6 billion documents are added to M365 per day.

• 130 billion TBs of unstructured data by 2025

• Organizations spend $46 billion annually on data storage and management.

Microsoft’s goal with Content AI is to help organizations create automated workflows out of data sprawl.

Why Does This Matter?

The topic of data management is being discussed in most organizations, due to the rapidly expanding amount of content businesses are required to manage. End users responsible for managing this content often feel overwhelmed when you consider that this volume of data is only expected to grow. Couple this with the fact that many organizations have not clearly defined their retention policies. When Information Technology professionals ask the business how long data should be retained, the answer is often, “Forever.”

In a recent conversation with an organization we discussed managing data across thousands of users, in a variety of locations with varying rules on compliance and storage of data. I was struck by the honesty of their answer when I asked how they expect to scrub this content. They simply said, “We won’t. No one in our organization will dedicate the time necessary to manually scrub and organize this data.” The amount of data that your organization maintains is likely too much for an entire department to manage, let alone a single resource.

Frankly, you can’t hire enough people to manually manage the amount of data you own and will produce in the lifecycle of your business. Ignoring the problem is not a reasonable response. Understanding your data can transform your business workflows, minimize security vulnerabilities and provide actionable analytics that make your organization more profitable.

Practical Use Cases

• Enhance your company’s data and put it to better use. Here’s how you can do that!

  • extract, tag and index content

  • recognize objects and text in images (this is cool)

  • annotate

  • translate and summarize documents (dozens of languages)

• Connect your users to data. Here are are a few examples!

  • advanced search

  • eSignature

  • contract management and accounts payable (accelerate the process)

  • content processor

  • connect content to critical business apps (leverage Power Automate, AI Builder & the Power Platform)

• Manage your data, while improving security! Here’s how!

  • lifecycle management and restore (Syntex backup)

  • tiered storage (build rules to transition content from SharePoint/Teams to low-cost archive storage)

  • automate security and retention (how many have a retention policy that’s for all eternity?)

  • advanced content and security management (understand when/where content is shared and more!)

Is This You?

Here are a few simple use cases that could indicate you need Syntex.

• SharePoint sprawl

• Limited records staff

• Eliminating paper

• Search & document retrieval

• Accounts payable processing

The End!

If you’d like to learn more about Microsoft Syntex, you can visit MSFT’s Syntex page. If you’re interested in how you can consume/deploy this tool, while applying for credits, holler at your boy!